Videoconferencing has replaced face-to-face meetings in nearly every business field, including board meeting. As technology advances and we adapt to these new circumstances there are certain aspects that must be maintained to ensure that the effectiveness of board meetings via videoconferencing is maintained.

In a time where the world feels like it’s changing in the blink of an eye, it may be tempting to let a little loose and be less professional when it comes to video conferences. This is not the time to cut corners. Video conferencing is no different from traditional meetings when it comes to etiquette. It is imperative to ensure that all participants are aware of the effects their actions could have on others.

The first step is selecting a video conferencing software platform with the features required for efficient remote meetings. A good platform allows everyone to join in meetings easily and provide sufficient security. It will also have tools to manage the call prior to, during and after so that the process is seamless.

Once the meeting is underway participants should remember to turn off their microphones when they’re not talking to minimize potential distractions. Avoid wearing patterns or colors that are distracting and make sure the lighting is appropriate for video conferences. This will avoid the appearance of glares and unflattering angles viewing the conference on camera. It is also crucial that all participants take a moment to create a clear agenda prior to the meeting’s start, to ensure that the conference stays on track and the most relevant issues are addressed.