Document management software allows organizations to organize, collect and manage files in any format. Its advanced features allow for an effortless workflow, cut down on manual data entry tasks, and help automate business processes. It also reduces the risk of inconsistent data, communication mishaps, and unproductive delays while helping teams collaborate with confidence.

Whether they’re sourced electronically or scanned into a document management system, documents can be tagged with metadata that helps users find and categorize information easily. This can also simplify the document’s lifecycle, with built-in workflows that automatically take it through pre-defined steps to ensure the smoothest transition.

Document management systems are a great solution for employees who work on projects outside of the office for any reason, whether it’s a client meeting or conference call. They provide an archive that can be accessed and shared from any device. It also eliminates the necessity of searching for files across multiple devices apps, cloud-based platforms. This can be a huge time squanderer that can lead to disappointment and missed opportunities.

Many document management applications offer a mobile app that allows team members to capture information in remote locations, then sync the information to the central repository when internet connectivity is restored. A more efficient workflow, a secure interface and an intuitive user interface can assist in increasing productivity. Hightail for instance, offers a free plan and affordable plans for creative companies that rely on large video or image files. It also supports offline mode so that team members can continue working even without an internet connection and then upload their work once they return to the office.